Grant Administrator

Job Summary

This position will be responsible for locating and securing funding opportunities for EHDOC and/or its affiliates by composing polished proposals to secure grant money. The Grant Administrator will work with EHDOC leadership, staff, and others to have a clear understanding of the organization’s goals and objectives, and financial needs to ensure EHDOC acquires sufficient capital each year and attain funding. In addition, the Grant Administrator will be tasked with managing the Senior Relief Fund.

The successful candidate will identify and apply for various grants and other potential funding sources that meet the organization’s needs, overseeing the grant process from beginning to end.  Provide reporting of grants to reporting agencies and EHDOC.

Location of this position is the company’s Home Office at 1200 S. Pine Island Road, Suite 725, Plantation, FL 33324.

Essential Job Duties and Responsibilities

• Research various types of grants available and the criteria to qualify for each grant.
• Discusses available sources of funding with management team.
• Compiles necessary information for the application process through collaboration with employees, database research, and other factfinding actions and meetings.
• Drafts and completes grant applications according to application requirements.
• Ensures grant is submitted on time and within application parameters.
• Completes all documents, forms, or reports required by grants.
• Coordinates the monitoring and evaluation of programs and projects that are funded by grants.
• Develop and maintain files on grants and paperwork connected to grants.
• Maintains consistent reviews of grant activities to ensure compliance of regulations and requirements.
• Maintains contact with funding agencies, EHDOC Accountants and auditors in matters related to awarded grants.
• Communicates and provides feedback routinely for grant proposals, regulations, and requests from granting agencies to management team.
• Monitors post-award activities to assure compliance with applicable regulations and requirements.
• Provide recommendations on terms and conditions of awarded grants, address any grant issues and provide information to the management team.
• Review and provides details to the CEO before the grant is signed.
• In coordination with the EHDOC Leadership assist with grant reporting required by the funding agency.
• Develop and maintain a grant resources library and grant proposal template.
• Serve as liaison between funding agencies, HUD, lenders, partners, banks, etc.
• Maintains a grant report deadline and extension calendar.
• Ensure preparation, assembly, and delivery of proposal documents.
• Manages grant activities by coordinating directly with the Housing & Planning Departments on approved program projects. Coordinate with the Development Department on the pending grant projects to be completed.
• Assist in business development activities to help build and expand EHDOC’s services and revenue activities as directed.
• Provides information as required by funding sources on behalf of EHDOC that have designated EHDOC as their Property Management Company.
• Inform and assist Executive Team on potential grant funding sources.
• Research energy efficient and alternate energy technologies for integration in EHDOC projects with regards to potential grants.
• Conduct research and funding search activities to identify housing project grants and opportunities.
• Conduct client and partner relations activities, including phone communications, written and email correspondence.
• Perform and assist with a needs analysis on community housing needs for properties served by EHDOC.
• Perform duties in compliance with established local, state, and federal laws, rules and regulations, and policies and procedures of HUD, lenders, partners, banks, etc.
• Assist with drafting contracts for grant specific activities as well as purchasing for potential grants.
• Manages through tasks associated with the Senior Relief Fund.
• Ability to travel.
• Perform other duties as assigned.

Skills

• Thorough understanding of local, state, and federal funding sources and the ability to locate potential sources for funding.
• Thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
• Excellent verbal and written communication skills.
• Thorough understanding of grant writing techniques.
• Proficient in Microsoft Office Suite or related software.
• Extremely organized and meticulous with details.
• Ability to meet deadlines.
• Ability to interpret financial data and prepare financial grant reports.
• Ability to be discreet with personal information that may be needed for grants or upcoming projects.
• Advance analytical skills for monitoring, reporting, and auditing.
• Ability to manage oversight of grants from beginning through end.
• Exceptional interpersonal skills as well as excellent integrity, respect for confidentiality, sound judgment and decision-making skills.
• Able to effectively work and communicate with diverse groups as well as individuals.
• Ability to understand and follow written and verbal instructions.
• Ability to meet grant funded schedules with dependability and consistency.
• Ability to understand and knowledge of alternative energy sources and energy efficiency strategies.
• Ability to learn and interpret HUD statutes and regulations.
• Ability to learn, interpret and apply complex and technical regulations, policies and procedures, private sector funding processes, familiarity with funding sources which apply specifically to the interests of EHDOC or Non-Profit entities.
• Ability to develop and maintain positive and effective relationships with partners, banks, lenders, local, state, federal agencies and EHDOC clientele.
• Ability to perform independently and as a member of a team.
• Ability to accurately perform mathematical computations.
• Ability to use tact, discretion and courtesy in dealing with clients and the public in the course of work.
• Ability to establish and maintain working relationships with managers, employees and others encountered in the course of work.
• Ability to positively and professionally represent EHDOC in business and related public activities.
• Have a strong passion for seniors and improving their quality of life.

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